Reviewing and Tracking
The review process is an important part of preparing the
declarations. Reviewing the declarable activities before
submitting them to the IAEA can ensure that the information
is correct and complete. The reviews might spot missing
activities, missing information, discrepancies, or any managed access
concerns.
Technical Review - The technical review ensures
that the information is correct and complete and that the appropriate
level of detail is provided. The technical reviewers could be
project-related personnel and experienced AP and safeguards
knowledgeable personnel. If feasible, the technical reviewers should
not be the same personnel involved with the development and preparation
of the declarable activities. This ensures a more unbiased checking of
the technical data.
Security Review - Security reviews ensure that
sensitive or proprietary information is protected and that no
inadvertent transfer occurs of export controlled technical data.
Security reviews may also identify locations where managed access is
needed as specified in article 7a.
Tracking System - Tracking the process of
identifying, developing, and reviewing the declarations can help
organize AP declarations. An internal tracking mechanism can be as
simple as a spreadsheet or database to maintain important notes or a
history of the information. This would be useful if there are questions
regarding a particular activity. Even activities that were identified
as potentially declarable in the beginning, and then in the development
stage were found to not be declarable, could be tracked. For future
reference, it can be important to have a method to document what
activities were identified, who was contacted for activity details, and
any follow on questions that the IAEA may have regarding the specific
activity.